1. Basic Document Shortcuts
| Action |
Shortcut (Windows) |
Shortcut (Mac) |
| New Document |
Ctrl + N |
Command + N |
| Open Document |
Ctrl + O |
Command + O |
| Save Document |
Ctrl + S |
Command + S |
| Save As |
F12 / Ctrl + Shift + S |
Command + Shift + S |
| Print |
Ctrl + P |
Command + P |
| Close Document |
Ctrl + W |
Command + W |
| Undo |
Ctrl + Z |
Command + Z |
| Redo |
Ctrl + Y |
Command + Y / Shift + Z |
| Copy |
Ctrl + C |
Command + C |
| Cut |
Ctrl + X |
Command + X |
| Paste |
Ctrl + V |
Command + V |
| Select All |
Ctrl + A |
Command + A |
| Find |
Ctrl + F |
Command + F |
| Replace |
Ctrl + H |
Control + H |
| Open Help |
F1 |
Command + / |
2. Navigation Shortcuts
| Action |
Shortcut (Windows) |
Shortcut (Mac) |
| Move to Start of Document |
Ctrl + Home |
Command + ↑ |
| Move to End of Document |
Ctrl + End |
Command + ↓ |
| Move to Beginning of Line |
Home |
Command + ← |
| Move to End of Line |
End |
Command + → |
| Next Word |
Ctrl + → |
Option + → |
| Previous Word |
Ctrl + ← |
Option + ← |
| Next Paragraph |
Ctrl + ↓ |
Command + ↓ |
| Previous Paragraph |
Ctrl + ↑ |
Command + ↑ |
| Scroll Up/Down (One Screen) |
Page Up / Page Down |
Fn + ↑ / Fn + ↓ |
3. Text Formatting
| Action |
Shortcut (Windows) |
Shortcut (Mac) |
| Bold |
Ctrl + B |
Command + B |
| Italic |
Ctrl + I |
Command + I |
| Underline |
Ctrl + U |
Command + U |
| Strikethrough |
Ctrl + D (Open Font) |
Command + Shift + X |
| Superscript |
Ctrl + Shift + + |
Command + Shift + + |
| Subscript |
Ctrl + = |
Command + = |
| Increase Font Size |
Ctrl + Shift + > |
Command + Shift + > |
| Decrease Font Size |
Ctrl + Shift + < |
Command + Shift + < |
| Change Case (Toggle) |
Shift + F3 |
Command + Shift + K |
| Center Text |
Ctrl + E |
Command + E |
| Left Align |
Ctrl + L |
Command + L |
| Right Align |
Ctrl + R |
Command + R |
| Justify Text |
Ctrl + J |
Command + J |
4. Paragraph Formatting
| Action |
Shortcut (Windows) |
Shortcut (Mac) |
| Indent Paragraph (Increase) |
Ctrl + M |
Command + ] |
| Indent Paragraph (Decrease) |
Ctrl + Shift + M |
Command + [ |
| Line Spacing (1.0) |
Ctrl + 1 |
Command + 1 |
| Line Spacing (1.5) |
Ctrl + 5 |
Command + 5 |
| Line Spacing (2.0) |
Ctrl + 2 |
Command + 2 |
| Bulleted List |
Ctrl + Shift + L |
Command + Shift + L |
| Numbered List |
Ctrl + Shift + N |
Command + Shift + N |
| Hanging Indent |
Ctrl + T |
Command + T |
| Remove Paragraph Formatting |
Ctrl + Q |
Command + Option + Q |
5. Inserting and Editing
| Action |
Shortcut (Windows) |
Shortcut (Mac) |
| Insert Hyperlink |
Ctrl + K |
Command + K |
| Insert Page Break |
Ctrl + Enter |
Command + Return |
| Insert Footnote |
Alt + Ctrl + F |
Command + Option + F |
| Insert Comment |
Ctrl + Alt + M |
Command + Option + A |
| Insert Table |
Alt + N + T |
Control + Option + T |
| Insert Date |
Alt + Shift + D |
Command + Shift + D |
6. Tables and Cells
| Action |
Shortcut (Windows) |
Shortcut (Mac) |
| Select Row |
Shift + Space |
Shift + Space |
| Select Column |
Ctrl + Space |
Command + Space |
| Move to Next Cell |
Tab |
Tab |
| Move to Previous Cell |
Shift + Tab |
Shift + Tab |
| Add New Row at Bottom |
Tab (Last Cell) |
Tab (Last Cell) |
| Delete Row |
Ctrl + Shift + – |
Command + Shift + – |
7. Review and Proofing
| Action |
Shortcut (Windows) |
Shortcut (Mac) |
| Spelling and Grammar Check |
F7 |
Command + : |
| Thesaurus |
Shift + F7 |
Command + Shift + Option + T |
| Word Count |
Ctrl + Shift + G |
Command + Shift + G |
| Track Changes (Toggle) |
Ctrl + Shift + E |
Command + Shift + E |
| Accept Changes |
Alt + Shift + A |
Command + Option + A |
Pro Tip: Use Ctrl + Shift + C (Windows) or Command + Shift + C (Mac) to copy formatting and Ctrl + Shift + V to paste it onto selected text!