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1. Basic Document Shortcuts
| Action | Shortcut (Windows) | Shortcut (Mac) |
|---|---|---|
| New Document | Ctrl + N | Command + N |
| Open Document | Ctrl + O | Command + O |
| Save Document | Ctrl + S | Command + S |
| Save As | F12 / Ctrl + Shift + S | Command + Shift + S |
| Ctrl + P | Command + P | |
| Close Document | Ctrl + W | Command + W |
| Undo | Ctrl + Z | Command + Z |
| Redo | Ctrl + Y | Command + Y / Shift + Z |
| Copy | Ctrl + C | Command + C |
| Cut | Ctrl + X | Command + X |
| Paste | Ctrl + V | Command + V |
| Select All | Ctrl + A | Command + A |
| Find | Ctrl + F | Command + F |
| Replace | Ctrl + H | Control + H |
| Open Help | F1 | Command + / |
2. Navigation Shortcuts
| Action | Shortcut (Windows) | Shortcut (Mac) |
|---|---|---|
| Move to Start of Document | Ctrl + Home | Command + ↑ |
| Move to End of Document | Ctrl + End | Command + ↓ |
| Move to Beginning of Line | Home | Command + ← |
| Move to End of Line | End | Command + → |
| Next Word | Ctrl + → | Option + → |
| Previous Word | Ctrl + ← | Option + ← |
| Next Paragraph | Ctrl + ↓ | Command + ↓ |
| Previous Paragraph | Ctrl + ↑ | Command + ↑ |
| Scroll Up/Down (One Screen) | Page Up / Page Down | Fn + ↑ / Fn + ↓ |
3. Text Formatting
| Action | Shortcut (Windows) | Shortcut (Mac) |
|---|---|---|
| Bold | Ctrl + B | Command + B |
| Italic | Ctrl + I | Command + I |
| Underline | Ctrl + U | Command + U |
| Strikethrough | Ctrl + D (Open Font) | Command + Shift + X |
| Superscript | Ctrl + Shift + + | Command + Shift + + |
| Subscript | Ctrl + = | Command + = |
| Increase Font Size | Ctrl + Shift + > | Command + Shift + > |
| Decrease Font Size | Ctrl + Shift + < | Command + Shift + < |
| Change Case (Toggle) | Shift + F3 | Command + Shift + K |
| Center Text | Ctrl + E | Command + E |
| Left Align | Ctrl + L | Command + L |
| Right Align | Ctrl + R | Command + R |
| Justify Text | Ctrl + J | Command + J |
4. Paragraph Formatting
| Action | Shortcut (Windows) | Shortcut (Mac) |
|---|---|---|
| Indent Paragraph (Increase) | Ctrl + M | Command + ] |
| Indent Paragraph (Decrease) | Ctrl + Shift + M | Command + [ |
| Line Spacing (1.0) | Ctrl + 1 | Command + 1 |
| Line Spacing (1.5) | Ctrl + 5 | Command + 5 |
| Line Spacing (2.0) | Ctrl + 2 | Command + 2 |
| Bulleted List | Ctrl + Shift + L | Command + Shift + L |
| Numbered List | Ctrl + Shift + N | Command + Shift + N |
| Hanging Indent | Ctrl + T | Command + T |
| Remove Paragraph Formatting | Ctrl + Q | Command + Option + Q |
5. Inserting and Editing
| Action | Shortcut (Windows) | Shortcut (Mac) |
|---|---|---|
| Insert Hyperlink | Ctrl + K | Command + K |
| Insert Page Break | Ctrl + Enter | Command + Return |
| Insert Footnote | Alt + Ctrl + F | Command + Option + F |
| Insert Comment | Ctrl + Alt + M | Command + Option + A |
| Insert Table | Alt + N + T | Control + Option + T |
| Insert Date | Alt + Shift + D | Command + Shift + D |
6. Tables and Cells
| Action | Shortcut (Windows) | Shortcut (Mac) |
|---|---|---|
| Select Row | Shift + Space | Shift + Space |
| Select Column | Ctrl + Space | Command + Space |
| Move to Next Cell | Tab | Tab |
| Move to Previous Cell | Shift + Tab | Shift + Tab |
| Add New Row at Bottom | Tab (Last Cell) | Tab (Last Cell) |
| Delete Row | Ctrl + Shift + – | Command + Shift + – |
7. Review and Proofing
| Action | Shortcut (Windows) | Shortcut (Mac) |
|---|---|---|
| Spelling and Grammar Check | F7 | Command + : |
| Thesaurus | Shift + F7 | Command + Shift + Option + T |
| Word Count | Ctrl + Shift + G | Command + Shift + G |
| Track Changes (Toggle) | Ctrl + Shift + E | Command + Shift + E |
| Accept Changes | Alt + Shift + A | Command + Option + A |
Pro Tip: Use Ctrl + Shift + C (Windows) or Command + Shift + C (Mac) to copy formatting and Ctrl + Shift + V to paste it onto selected text!